Introduction 

This Privacy Policy, effective as of 25th May 2023, is intended to make clear what sorts of data we (The TV Foundation – formerly The Edinburgh Television Festival Council) collect from you, what we do with it, and how our users (“you”) can control what happens to it. 

This policy relates specifically to The TV Foundation’s career development programmes and events: AHTV, Changemakers, Ignite: Climate Content Summit, First Draft, New Voice Awards, New Writers Collective, The Network, TV PhD and Visionaries – and other initiatives as run by this department.

Topics 

• Who we are 

• What type of information we collect and how we collect it 

• Voluntarily supplied information 

• Automatically tracked information 

• Cookies 

• What we do with the information we collect 

• GDPR 

• What rights you have over your data 

• Your data protection rights 

• Security of your personal information 

• Disclosures 

• Privacy policies of other websites 

• Changes to our privacy policy 

• How to contact us 

• How to contact the appropriate authority 

Who We Are 

The TV Foundation found at thetvfestival.com and for the event AHTV at ahtv.uk  

What Type of Information We Collect and How We Collect It 

Voluntarily Supplied Information 

We may collect, store and use the following kinds of personal information: 

• Information that you provide to us for the purpose of applying for our programmes or entering our awards 

• Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters 

Automatically Tracked Information 

While you visit our site, we’ll track: 

• Location, IP address and browser type: we’ll use this for purposes like tracking analytics 

• Information about your computer and about your visits to and use of this website 

Cookies 

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. 

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. You can read more about how Google uses your Personal Information here. You can also opt-out of Google Analytics here. 

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites. 

What We Do with the Information We Collect 

Personal information submitted to us via this website and our registration system will be used for the purposes specified in this privacy policy or in relevant parts of the website. 

We may use your personal information to: 

• Enable your use of the services available on the website 

• Send you email notifications which you have specifically requested 

• Send to you marketing communications relating to our programmes or opportunities which we think may be of interest to you where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications) 

• Deal with enquiries made by or about you relating to our programmes 

We will not provide your personal information to any third parties for the purpose of direct marketing. We do not share any information received from our users with any other organisations or individuals except for secure third parties who help us provide our services to you. These providers are listed below. 

Data relating to applications may be shared with external organisations for monitoring purposes. 

Mailing List 

As part of the application process for our programmes, we collect personal information about you, including your email address. We use that information for a couple of reasons: to tell you about things you’ve asked us to tell you about (assessment days, interviews, alumni offers, job vacancies, etc); to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses. 

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails 

Application Forms 

We collect and store applications for our Career Development Programmes through Airtable. You can find Airtable’s privacy policy here. 

Delegate Registration 

If you are successful in gaining a place on any of our Programmes, you will be asked to register for a Festival delegate pass. Eventsair processes our Festival delegate registration and networking. You can find Eventsair’s privacy policy here. 

For events outside of Edinburgh, we may use other ticketing platforms, such as TicketSource. You can find Eventbrite’s policy herehttps://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy. 

Awards Submissions 

We collect and store your awards submission information through BAFTA Nucleus. You can find the BAFTA Nucleus privacy policy here. 

GDPR 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is Consent. 

By providing your personal details during a purchase, you are consenting for us to process your personal data for the sole purpose of processing your requests. You are not consenting for your details to be used for any other purpose, or shared with another individual or organisation. 

You are able to remove your consent at any time. You can do this by contacting info@thetvfestival.com or +44 (0) 207 278 9515 

What Rights You Have Over Your Data 

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. 

You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to the supply of appropriate evidence of your identity. 

You may instruct us not to process your personal information for marketing purposes by email at any time. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes. 

Your Data Protection Rights 

Under data protection law, you have rights including: 

• Your right of access – you have the right to ask us for copies of your personal information 

• Your right to rectification – you have the right to ask us to rectify personal information you think is inaccurate and you also have the right to ask us to complete information you think is incomplete 

• Your right to erasure – you have the right to ask us to erase your personal information in certain circumstances 

• Your right to restriction of processing – you have the right to ask us to restrict the processing of your personal information in certain circumstances 

• Your right to object to processing – you have the the right to object to the processing of your personal information in certain circumstances 

• Your right to data portability – you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at info@thetvfestival.com or call +44 (0) 207 278 9515 if you wish to make a request. 

Security of Your Personal Information 

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. 

Disclosures 

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy. 

In addition, we may disclose your personal information: 

• to the extent that we are required to do so by law 

• in connection with any legal proceedings or prospective legal proceedings 

• in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk) 

• Except as provided in this privacy policy, we will not provide your information to third parties 

Privacy Policies of Other Websites 

The Site contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy. 

Changes to Our Privacy Policy 

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. This privacy policy was last updated on 25th May 2023. 

How to Contact Us 

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us. 

Postal address: 117 Farringdon Road, London, EC1R 3BX 

Email: info@thetvfestival.com 

Telephone number: +44 (0) 207 278 9515 

How to Contact the Appropriate Authority 

If you are not satisfied with our response to your complaint, you have the right to lodge your complaint with the relevant data protection authority. You can complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address: 
Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

ICO website: https://www.ico.org.uk